Meetings-everyone loves to hate them. Long winding discussions, poorly written notes, unstructured minutes of meeting, all add to the bad rep associated with meetings. Is there a better way to run meetings? Yes, there is. MeetNotes shows you how you can run great meetings by harnessing the power of the uber-cool Slack app.
Slack has changed the way teams communicate and meet. There are numerous meetings that work well in Slack and don’t require a physical room to meet. Daily Standups, brainstorming meetings and review meetings can be conducted on Slack. This saves time, money and effort spent scheduling and organizing these meetings.
The MeetNotes Slack integration helps you run outcome driven meetings, whether its virtual or in-person meetings. The Slackbot is a perfect add-on to the features offered by the MeetNotes app. We have listed the top 5 ways you can use the MeetNotes+Slack combo to get work done at your meetings.
1. Easy Slack Login
You don’t have to remember a ton of passwords. Just login to MeetNotes with Slack and get started with running meetings right away. You don’t have to waste time shuttling between different tools to run your team meetings.
2. Start with a Meeting Agenda Template
A Meeting Agenda Template can shorten your meeting time considerably. Your meeting discussion will be effective and it will stay on track. Having an agenda offers the following benefits.
- Get buy-in for the meeting. An agenda clarifies the purpose of the meeting and participants understand why they are required to attend. This results in better attendance, participation and productivity.
- Help attendees prepare. An agenda (shared in advance) allows attendees to think about the discussion points and come prepared with questions and suggestions.
- Next steps planning. Even after the meeting ends, attendees are clear about the next steps, as the agenda directs every discussion and this results in better planning for what needs to be done.
The meeting agenda template also gives you neat, formatted minutes that can be shared immediately, without any additional effort.
The MeetNotes Slackbot reminds you an hour before the meeting to add an agenda. Clicking on the link from Slack will take you to your meeting notes. You can use any of the standard meeting templates, add an agenda. You can also share the agenda with your attendees.
3. Share Updates with Your Team
“Knowledge is power”, however, the medium used to communicate knowledge is also important. Sharing critical information with your team at the right time affects the quality of decision making. Slack is often used to share important updates, but it may get lost among other messages and alerts.
An easy way to organize important information is to use the pin message feature of the MeetNotes Slack app. Add MeetNotes to the slack channel, type @MeetNotes followed by your message and choose the meeting to pin it to. Head over to your meeting in MeetNotes and all your pinned messages appear at the top.
4. Share Notes. Keep Everyone Updated
The minute taker’s work begins only when the meeting ends. He has to add additional details, organize the notes and share it with all meeting attendees within 24 hours. You can organize the notes with ease and the MeetNotes Slack integration enables you to share them as soon as the meeting is done.
Sharing notes over Slack reminds attendees of what they committed to during the meeting. They are more likely to start working on next steps and honor their commitments. Those who missed the meeting can know what happened and stay updated.
5. Find out How Your Meeting Went
Meeting feedback is a great tool to find what’s wrong with your company meetings and improve them. It establishes a system of continuous learning, so that every meeting becomes better in incremental steps. Here is how you can establish a meeting feedback system:
- Use a scale to measure meeting efficiency. Use questions like “How productive was this meeting” or “How satisfied are you with the meeting”.
- Ask attendees what they felt was the most valuable and least valuable part of the meeting.
- Rate Individual characteristics. Find out how engaging the meeting was, if time was used efficiently, if location and meeting time were convenient. Also, find out if they felt meeting goals were achieved.
- Retrospective questions. Use questions like “Is there anything you would have done differently?” These questions uncover areas that need improvement.
The MeetNotes Slackbot sends a feedback request to all attendees once the meeting ends. The current scale offerst three emojis to rate a meeting, If you receive negative feedback continuously, then it’s time to find the reason and find a solution.
Running productive meetings requires planning and effort. The MeetNotes Slack integration helps you set an agenda, share important updates with your team, share meeting minutes and gather meeting feedback. Login and run engaging, powerful meetings.